Administrative Write-Up Process and Definitions

The LARC admin team values professional development for our staff. In addition to tasks and skills related to your position, that also includes providing an environment where staff can get experience with workplace norms in a safe environment. This write-up process is designed to address situations where a staff member doesn’t meet the expectations as laid out in the LARC Practices, Polices, and Expectations.

Write-Up Stages:

First Warning:

The employee will be given a verbal warning by their immediate supervisor and/or a full-time LARC staff member and documentation of that conversation will be placed in the employee’s digital personnel file (this form is that documentation).

Second Warning:

The employee incident will be formally documented and the document will be placed in the employee’s personnel file. The employee will meet with their supervisor to discuss reasons behind the incident and come up with a professional improvement plan (PIP), including steps the student will take to fix the issue and any support LARC will provide.

Third Warning:

A third warning on an ongoing incident type (e.g. employee continues to be late for shifts after multiple warnings) will likely lead to a Modification of Role. Depending on the employee's position and the nature of the incident, this could be a shift in schedule, change in duties, etc. The goal of this step is to reduce impact on clients who use the LARC’s services, and make the position more manageable for the employee. Dismissal: While our goal is to retain staff and provide a supportive and safe space for improvement and professional development, in very rare cases when the incident is very egregious or incidents have continued without a good faith effort to improve, an employee may be let go after consultation with Employee Services/HR.

Examples:

The following are the primary issues that may trigger a write-up:

• Called out at the last minute or after the start of shift without good cause.
• Left during/before the end of shift without approval from a supervisor (includes being offline for Zoom shifts).
• Ongoing late submissions of required materials (including timesheets, session plans, training assignments, etc).
• Arrived ( ) minutes late to tutoring shift or SI Session.
• Missed staff meeting (bi-weekly/monthly) without prior approval from your supervisor.
• Intentionally over-reported time worked on timesheet and/or MyHR (this includes time spent on asynchronous training materials).
• Ongoing late submissions of required materials (including timesheets, session plans, training assignments, etc).

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